Privacy Notice

S & S Legis LLP provide professional contentious and non-contentious legal services to both individuals and companies.

Your personal data

So that S & S Legis LLP can deliver an effective service, at times we need to collect and use your personal data. This notice outlines the types of data we use, and how and why we will use it:

Purpose: If you make an enquiry

If you contact us with an enquiry about our professional services, we will ask you to provide necessary contact details (your name, e-mail address, phone number and, where applicable, the company or other person you represent and your job title). We need this information in order deal with your enquiry and supply the information requested about our professional services.

Depending on the nature of your enquiry, we may collect from you further details, such as the circumstances in which you are making the enquiry, the professional services that may be of interest to you or, where you are interested in a possible position with us, your Curriculum Vitae and any associated information.

The legal basis for us processing this: Legitimate Interest – it is in our interest, and the interest of the individual enquiring, for us to be able to answer queries

Where this data will be stored: Our IT partner’s servers as follows:-

  • The server handling our website and emails is based in London.

How long will we keep this data: Typically three months, if we need it for longer we let you know

Where the data is sourced: Directly from you

Purpose: If you instruct us as a client

What we need: Your name, address, contact details, financial details, identification documents to comply with our regulatory obligations, including those under applicable legislation such as that concerning money laundering, tax evasion, crime prevention and fraud protection.

The legal basis for us processing this: Performance of a contract, contentious matters and non- contentious matters, without this data we cannot act for you.

Where this data will be stored: Our IT partner’s servers as follows:-

  • Amazon (UK) handles our case management system (LEAP) based in London;
  • The server handling our website and emails is based in London.

How long will we keep this data: Six years after the date of final invoice

Where the data is sourced: Directly from you

Purpose: To do business with suppliers

What we need: Your name, address, financial details

The legal basis for us processing this: Performance of a contract, without this data we cannot legally do business with you.

Where this data will be stored: Our IT partner’s servers as follows:-

  • Amazon (UK) handles our case management system (LEAP) based in London
  • The server handling our website and emails is based in London

How long will we keep this data: For as long as you remain a supplier

Where the data is sourced: Directly from you

Purpose: To communicate details of products/services to you

What we need: Email address and your communication preferences

The legal basis for us processing this: Your consent to do so

Where this data will be stored: Amazon Web Service services based in London (via our partner GDPR Design)

How long will we keep this data: For as long as you consent to us processing (as per the Information Commissioner’s guidance, we will review your consent at least every two years)

Where the data is sourced: Directly from you

Your rights

Whilst we are holding or processing your personal data, you have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be deleted.
  • Right to restriction of processing – where certain conditions apply you have a right to restrict the processing of your personal data.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
  • Right to judicial review: in the event that (Insert Organisation Name) refuses your request under rights of access, we will provide you with a reason as to why. If you are not satisfied with this you have the right to complain to the relevant supervisory authority (see detail below on Complaints)
  • Where you have consented to processing of your personal data, you have the right to remove this consent at any time. You can exercise these rights at any time by contacting the appropriate individual under ‘Key Contacts’.

Disclosure

In most instances, we will not disclose your personal data to third parties without your consent. We have the following third party agreements in place:

  • Our IT partner Amazon provides secure hosting for your electronic data
  • GDPR Design help us hold and process your communication preferences securely in line with consent provided via our website
  • As part delivering our services we will have to share information with a number of different parties (e.g. estate agents, solicitors, mortgage brokers/financial advisors, HM Courts) on a case by case basis

Key Contacts

Our Data Protection Representatives Sarah Edwards and Semina Koutiva are responsible for helping ensure we treat your personal data appropriately. They can be contacted through the following means:

Complaints

If you feel you need to make a complaint about how we are processing your personal data, you can contact the Information Commissioner’s Office as the relevant supervisory authority. You do so through the following means: